UGC BRIEF APPROVAL AND REVISION DECISION SHEET
Creator Lane | Updated 20 September 2026
Companion: https://creatorlanehq.com/blog/how-to-negotiate-a-brand-deal-2026

An editable planning aid, not a contract or legal advice. Your agreement
and applicable law control obligations. No standard fee, usage multiplier
or included revision count is implied. Keep private client details secure.

1. BEFORE FILMING
Project / parties:
Brief version and date:
Named approver and contact:
Product arrival / production / first-cut / final deadlines:
Deliverables (count, duration, ratio, language, captions, file format):
Raw footage / alternate hooks included or excluded:
Required claims and evidence supplied by brand:
Required shots / props / location / talent:
Music source, permitted use and person responsible for clearance:
Required advertising disclosure:
Posting account(s), date and agreed retention period:
Brand usage: channels / organic or paid / territory / start / end:
Permitted edits and creator likeness use:
Exclusivity, if any:
Fee, currency, tax and payment milestones:
Feedback deadline and how notes will be consolidated:
Included review rounds and exact scope (explicitly agree these):
Reshoot / correction / additional-work terms:
Cancellation or delay terms:
Approval evidence and date:

2. REQUIREMENT ACCEPTANCE — REPEAT PER IMPORTANT REQUIREMENT
Brand's requirement:
My proposed interpretation:
Reference / evidence:
Exact deliverable or shot:
Approver:
Agreed version and approval date:
Unresolved question:

3. WHEN A CHANGE IS REQUESTED
Request received and date:
Relevant approved requirement and version:
What differs from that requirement:
Was an agreed requirement missed? If so, check remedy terms first.
Can existing footage meet the request:
Additional filming / editing / materials required:
Proposed remedy or options:
Extra fee, if proposed, and basis:
Changed delivery date:
Written decision / approver / date:
Updated scope version:

Do not assume a reshoot is automatically extra. Distinguish your own error,
an ambiguous instruction and a new requirement. Agree on additional work
before doing it; do not send a surprise charge.

4. CLARIFICATION EMAIL
Thanks for the brief. Before I film, can we confirm what [unclear term]
means for this project? I propose [background], [required shots] and
[approved opening line], with [deliverables]. Please confirm the approver,
feedback deadline and usage terms in attached version [number/date].
I will schedule production once those points are agreed.

5. CHANGE-REQUEST EMAIL
Thanks for the notes. Approved brief [version/date] includes [requirement].
The new request adds [specific change]. I can offer [existing-footage
option] within [agreed scope, if applicable], or quote [new work] for
[amount] with delivery on [date]. Please confirm the option and updated
scope in writing before I proceed. If I missed an agreed requirement,
please point me to it so we can resolve that first.

6. BUDGET COUNTEROFFER
Thank you for sharing the budget. For [original scope], my quote is
[amount], including [defined deliverables and usage]. If [budget] is
fixed, I can propose [smaller scope] with [narrower usage or different
timeline]. Please let me know which option fits the campaign; I can
then send the final scope for approval.

7. DELIVERY RECORD
Final brief and agreement version:
Approved assets / filenames:
Final approval evidence:
Delivery destination and date:
Invoice / payment milestone reference:
Usage start / end and review date:
Outstanding question: